Metcalfe Forestry CO

Timber Sale Administration

Our timber sale administration procedures for landowners typically proceed as follows:

- Meet with client and discuss their management goals and objectives (hunting opportunities, income from timber sale, wildlife habitat, reforestation, aesthetics, recreational opportunities, etc.)
- Inventory property and prepare a management plan in accordance with goals and objectives.
- Preparation work for timber sales, mark & gps sale boundaries, mark trees to cut or leave, determine species, volume, and value of timber being harvested.
- Check all work for quality control.
- Have client review sale preparation work.
- Put the sale up for bid to as many qualified and reputable applicants as possible. For some low value timber sales (typically small hardwood pulp timber stand improvement sales) it is not cost effective to bid the sale out. In these situations we recommend negotiating the sale with a logging company of choice and usually sell the timber on a scale basis.
- After the bid is awarded, the down payments and security deposits are collected. All security deposit financial transactions are run through the Metcalfe Forestry escrow account. All logging contracts have provisions verifying compliance with described standards of performance and insurance requirements.
- During the timber harvest we conduct site visits to ensure the logger is meeting our expectations.
- After the harvest and after the logger meets all of the described standards, including post-harvest cleanup operations, then the security deposit is returned.
- Prepare timber depletion accounts & Form T timber tax forms are filled out upon request.

The services that Metcalfe Forestry CO provides for the average client are as follows:

- Map making; topographic, aerial photographic, vegetative types, soil types, trail maps, ect.
- Woods road location and layout
- Identifying and marking the trees to be cut
- All marking paint, orange ribbon, and other supplies
- Calculating the volume, grade, and value of marked trees
- Advertising your timber for sale
- Showing your timber sale to prospective buyers
- Selecting reputable logging contractors
- Identifying important timber sale contract requirements
- Drafting a legally binding timber sale agreement
- Inspection of your timber harvesting operation to ensure contract compliance
- Posting accounting reports for all timber sale transactions to ensure you receive the best tax         advantage

- Correspondence, phone calls and meetings
- Notifying you when your next timber harvest is possible